Categories of Information Collected

• Contact and identity information, including full name, email address, phone number, and mailing or home address.
• Membership and participation information, including membership status, enrollment or renewal details, program participation, and community role.
• Volunteer information, including areas of interest, skills, availability, and experience relevant to youth or community work.
• Communication and program data, including messages, feedback, event registrations, and RSVPs.
• Donation records, including donor contact information, contribution amount and date, payment method, acknowledgments, and receipts.

Purposes of Data Collection

• Responding to inquiries and communications from community members.
• Coordinating volunteer scheduling and assignments.
• Managing membership records and renewals.
• Processing and acknowledging charitable donations.
• Notifying individuals of upcoming events, programs, and opportunities.
• Maintaining organizational records for legal and operational compliance.
• Improving programs and services based on community feedback.

Data Security, Storage, and User Rights

SCM takes reasonable steps to protect personal information from unauthorized access, disclosure, or misuse. Access to personal data should be limited to authorized staff and volunteers, and donation processing should use reputable third-party platforms with appropriate security standards.

SCM keeps personal information only as long as reasonably needed for the purpose it was collected, legal compliance, donation records, membership administration, volunteer coordination, or organizational recordkeeping. When information is no longer needed, SCM should securely delete, archive, or de-identify it where practical.

Individuals may request a copy of personal information held by SCM, request corrections, request removal from contact or mailing lists, or withdraw consent for non-essential communications.

• Privacy requests should be sent to info@slandcommunitymn.org.
• Requests should include the person's full name, contact information, and the specific action requested.
• SCM may need to verify identity before disclosing, correcting, or deleting information.
• SCM should document privacy requests and responses for internal accountability.

Minnesota Consumer Data Privacy Act

The Minnesota Consumer Data Privacy Act includes thresholds and exemptions that determine whether an organization is covered. SCM should review applicability with a legal professional. Even where thresholds do not apply, SCM aims to follow privacy-minded practices such as data minimization, no sale of personal information, clear privacy request procedures, retention awareness, and accessible privacy notices.

Email Communications

Users may request to stop receiving non-essential communications. Bulk fundraising, promotional, or newsletter-style emails should use accurate sender information, non-deceptive subject lines, SCM's physical mailing address, and a clear opt-out method when required.

Protected Materials

• All written text on the website, including program descriptions, about pages, news articles, event listings, and community updates.
• Photographs taken at SCM events, gatherings, youth programs, or cultural celebrations.
• The SCM logo in all forms and color variations.
• Website layout, visual design, color palette, and graphic elements.
• Social media content, printed materials, flyers, newsletters, brochures, video, and audio content created by or for SCM.

Prohibited Without Written Permission

• Copying or reproducing website text on another website, blog, or publication.
• Downloading and redistributing SCM photographs.
• Using the SCM logo on unauthorized materials.
• Creating merchandise or promotional items using SCM branding.
• Republishing SCM content without attribution or permission.
• Modifying or creating derivative works from SCM content.
• Impersonating SCM or creating websites that mimic SCM's design.

Trademark And Identity

SCM's name, abbreviation, logo, domain name, and email domain function as identifying marks. Unauthorized use in a manner likely to cause confusion about affiliation, approval, or endorsement by SCM is prohibited.

Permission Requests And Enforcement

Permission must be requested in writing before using SCM content, images, logo, brand elements, or website materials. SCM may request removal of unauthorized copies, misuse of images, confusing imitation, or use that implies endorsement without approval.

Charitable Solicitation

Organizations that solicit charitable contributions from Minnesota residents may be required to register with and report to the Minnesota Attorney General's Office depending on contribution levels, whether paid solicitors are used, and whether exemptions apply.

• SCM should assess annual gross contributions to determine whether registration thresholds are met.
• Online donation requests directed to Minnesota residents can be treated as charitable solicitations.
• If professional fundraisers or paid solicitors are used, additional contracts and registrations may apply.

IRS Donation Acknowledgments

Donors who make a single contribution of $250 or more generally need a written acknowledgment to claim a federal charitable deduction. Acknowledgments should include SCM's legal name, contribution date, amount or description, and whether goods or services were provided in exchange.

Sample language: Thank you for your generous contribution to Somaliland Community of Minnesota. No goods or services were provided in exchange for this donation. Your gift is tax-deductible to the extent allowed by law.

SCM should keep donation records, acknowledgments, and related correspondence in an organized internal system. Donors may request a receipt or replacement acknowledgment by contacting info@slandcommunitymn.org.

Quid Pro Quo And Non-Cash Gifts

If a donor receives something of value in return for a payment exceeding $75, SCM may need to disclose the estimated value of what was received and the deductible portion. For non-cash contributions, SCM may describe the property received but does not assign donor tax value.

IRS Public Disclosure

Exempt organizations may be required to make certain documents available for public inspection, including recent Form 990 filings, IRS determination letters, Form 1023 materials, and applicable unrelated business income filings. Requests for public disclosure documents may be sent to info@slandcommunitymn.org.

Accessibility Standard

SCM aims to follow recognized accessibility practices informed by ADA guidance and WCAG 2.1 Level AA principles: perceivable, operable, understandable, and robust content.

Website Practices

• Readable and resizable text with sufficient contrast.
• Meaningful alt text for non-decorative images.
• Keyboard-accessible navigation and interactive elements.
• Logical heading structure and descriptive link text.
• Visible labels for form fields and clear validation messages.
• Responsive layout and touch-friendly controls across devices.
• Captions or transcripts for video/audio content when applicable.

Report An Accessibility Barrier

If you experience difficulty accessing any content on the SCM website, contact SCM so the organization can review and address the issue.

Please describe the page or feature, the assistive technology or device used if applicable, and the problem encountered. SCM aims to review accessibility reports and make reasonable improvements as quickly as practical.

COPPA Considerations

The Children's Online Privacy Protection Act applies to websites and online services directed to children under 13, and to operators with actual knowledge that they are collecting personal information from children under 13.

• SCM should not knowingly collect online personal information from children under 13 without verifiable parental consent.
• Youth program registration should be completed by a parent or guardian, not by the child.
• A simple checkbox is generally not enough to qualify as verifiable parental consent.

Practical Youth Data Safeguards

• Require parent or guardian involvement for youth program registration.
• Avoid collecting birthdates or ages online unless necessary and properly controlled.
• Limit access to youth information to authorized staff or volunteers with a legitimate need.
• Do not retain youth personal information longer than necessary for the program purpose.
• Delete youth program information when it is no longer needed for organizational or legal purposes.

Photography And Media

For minors photographed at SCM events, SCM should obtain written photo/media release consent from parents or guardians. Releases should describe how images may be used, including website, social media, and promotional materials.

SCM should avoid publishing a minor's full name together with identifying photos, school details, address, phone number, or other sensitive information unless reviewed and approved through an appropriate consent process.